Priced by awards, not by people

Online, on Stripe-hosted Checkout, by card or US bank account (ACH); the details are entered on Stripe's pages, not ours, and neither option changes the price. Three days before your trial ends we email your workspace's admins a link to Plan & billing, where an admin chooses a plan and pays; an admin can also do this at any time. Invoices for every billing period are available to an admin in the Stripe customer portal, which is usually what a finance office needs in order to code the cost to an award or an indirect rate. If you need an invoice to pay by check or bank transfer instead, contact us.

Because a one-award free plan is trivially worked around: an organization with five awards would open five separate workspaces and never pay, while getting none of the cross-award views the product exists for. That is a worse outcome for both of us. A time-boxed trial of the full product is more honest — you evaluate exactly what you would buy, and we never have to cripple a free version to protect the paid one. Plans are per organization, not per award, and the trial is per person: a second workspace shares the first one's trial rather than starting a new one.

Nothing is deleted and nothing is held hostage. The workspace stays readable and the audit pack stays exportable, so you can leave with your record. Adding or changing records needs a plan, which an admin can choose under Plan & billing, from the link we email three days before the trial ends or at any time. If a reporting cycle needs longer than 14 days to evaluate properly — quarterly cycles usually do — tell us and we will extend the trial. We would rather you saw a real report published than guess.

No. Kharazm records what each piece of evidence is and where it lives, with attribution and a timestamp, and links to it. Your documents stay in your own systems under your own retention policy and access controls. We are not a second copy of your files.

Yes, and not only on paid plans. Anyone in the workspace, viewers included, can generate an award's audit pack — the award record, subrecipients and their risk assessments, monitoring history, evidence index, decision record, report register and compliance activity log — as a printable document plus CSV. An admin can also export the whole workspace as JSON, audit log included. None of this is withheld if you stop paying.

Your retention obligation under 2 CFR 200.334 usually runs three years past the final expenditure report, so the record has to outlive the program. Archive the award's program: it stays readable and exportable and stops counting against your active award limit. A program that holds an award or published reports can be archived but not deleted. There is no configurable retention schedule or legal hold, so keep track of when your retention period ends.

Because per-seat pricing punishes exactly the behaviour that makes the record trustworthy. If each funder, auditor and subrecipient costs money, people share a login, and a shared login destroys the attribution the audit trail depends on. Pricing follows award count instead, which is what your own budget scales with.