Uniform Guidance
What Kharazm covers under 2 CFR 200 — and what it does not
A compliance claim is worth nothing without its boundaries. This page states every obligation the product helps you discharge, the record that satisfies it, and — at the bottom — the obligations it deliberately does not touch.
Kharazm does not certify your compliance and is not audit advice. It gives each obligation somewhere to live so a contemporaneous record exists when someone asks. Whether that record is sufficient is a judgement for your awarding agency and your auditor, not for a software vendor.
Covered
Obligations with a home in the product
| Citation | Obligation | Record in Kharazm | Produced in the audit pack |
|---|---|---|---|
| 200.303 | Establish and maintain effective internal control over the award. | Server-enforced access levels and an append-only audit log of every change: who, when, and the before and after values. | Compliance activity log (the full audit log downloads separately as CSV) |
| 200.329 | Monitor and report programme performance for the reporting period. | Published performance report, fixed and versioned on publication; the application allows no edit or deletion afterwards. | Report register: each published report's version, period, date and publisher |
| 200.331 | Determine whether a recipient of your funds is a subrecipient or a contractor. | Pass-through flag on the award and the subrecipient record it enables. | Award record |
| 200.332(a) | Include required data elements in every subaward. | Subrecipient record linked to the award, with legal name, UEI and subaward amount; the subaward agreement itself can be linked as evidence. | Subrecipients and risk assessments |
| 200.332(b) | Evaluate each subrecipient's risk of non-compliance to determine monitoring. | Risk level with a required written basis — the field cannot be left empty — and a monitoring plan. | Subrecipients and risk assessments |
| 200.332(d) | Monitor subrecipient activity and follow up on deficiencies. | Dated monitoring events with kind, performer, findings and corrective action. | Monitoring history |
| 200.332(d)(3) | Issue management decisions on audit findings and verify corrective action. | Finding closed with the verified corrective action, the date and who closed it. A closed finding cannot be rewritten; later work is logged as a new event. | Monitoring history |
| 200.334 | Retain records for three years from submission of the final expenditure report. | Awards with records on file, subrecipients with monitoring history, monitoring events and published reports cannot be deleted piecemeal; a program that holds them can only be archived. Evidence links record where each document lives. There is no configurable retention schedule or legal hold. | Evidence index |
| 200.337 | Provide agencies and auditors access to records pertinent to the award. | Viewer access limited to chosen awards, cut on the server, with an optional end date after which access stops. | Not in the pack; invitations and joins appear in the workspace audit log |
| Subpart F | Produce documentation supporting the Single Audit. | Audit pack: a printable document you can save as PDF, plus a CSV, assembling the award, subrecipients, monitoring, evidence, decisions and the report register. | The pack itself |
Not covered
Obligations Kharazm deliberately does not touch
These are real duties. Kharazm is not where you discharge them, and no configuration will change that.
| Citation | Obligation | Where it belongs instead |
|---|---|---|
| 200.302 | Financial management: identify awards, track expenditure, support costs in the accounting record. | Your accounting system. Kharazm holds no general ledger and will not gain one. |
| 200.305 | Payment and cash management, including drawdowns and interest. | Your accounting system and the federal payment system. |
| 200.313 | Equipment inventory, physical counts and disposition. | A fixed-asset register. |
| 200.318–327 | Procurement standards, competition, and contract provisions. | Your procurement process and files. |
| 200.430(i) | Personnel expenses supported by records reflecting actual work performed. | Your timekeeping and payroll system. |
| 200.414 | Indirect cost rate negotiation and application. | Your cognisant agency and accounting system. |
| Pre-award | Prospect research, proposal assembly, submission to the awarding agency. | A pre-award tool. Kharazm begins at the Notice of Award. |
Kharazm does not import or track budget-versus-actual figures. Link to the reports in your accounting system as evidence instead.
Residency and access
Workspace content is stored and processed in the United States. Application hosting is pinned to the United States and the database region is enforced at start-up — a production process refuses to boot unless the database is provably in a US region. Details on the security page.
Records that outlive the award
Retention under 200.334 usually runs three years past the final expenditure report. Archiving a closed award's program keeps it readable and exportable without counting against your plan's active award limit, and nothing is deleted or hidden if you stop paying.
Check this against one of your own awards
Take a 14-day trial and see which of these records you already have, and which you do not.