Uniform Guidance
What Kharazm covers under 2 CFR 200 — and what it does not
A compliance claim is worth nothing without its boundaries. This page states every obligation the product helps you discharge, the record that satisfies it, and — at the bottom — the obligations it deliberately does not touch.
Kharazm does not certify your compliance and is not audit advice. It gives each obligation somewhere to live so a contemporaneous record exists when someone asks. Whether that record is sufficient is a judgement for your awarding agency and your auditor, not for a software vendor.
Covered
Obligations with a home in the product
| Citation | Obligation | Record in Kharazm | Produced in the audit pack |
|---|---|---|---|
| 200.303 | Establish and maintain effective internal control over the award. | Server-enforced access levels and a per-organization audit log of material actions. | Audit-log extract for the period |
| 200.329 | Monitor and report programme performance for the reporting period. | Published performance report, fixed and versioned on publication. | Every published report in period order |
| 200.331 | Determine whether a recipient of your funds is a subrecipient or a contractor. | Pass-through flag on the award and the subrecipient record it enables. | Award summary |
| 200.332(a) | Include required data elements in every subaward. | Subrecipient record with award identification, amount and period. | Subrecipient monitoring log |
| 200.332(b) | Evaluate each subrecipient's risk of non-compliance to determine monitoring. | Risk level with a required written basis — the field cannot be left empty. | Subrecipient monitoring log |
| 200.332(d) | Monitor subrecipient activity and follow up on deficiencies. | Dated monitoring events with kind, performer, findings and corrective action. | Subrecipient monitoring log |
| 200.332(d)(3) | Issue management decisions on audit findings and verify corrective action. | Monitoring event closed with a written corrective action and a resolution date. | Decision record |
| 200.334 | Retain records for three years from submission of the final expenditure report. | Workspace retention setting and legal hold that blocks deletion while active. | Retention statement |
| 200.337 | Provide agencies and auditors access to records pertinent to the award. | Award-scoped external viewer, enforced server-side and optionally expiring. | Access list |
| Subpart F | Produce documentation supporting the Single Audit. | Audit pack export assembling reports, evidence, decisions and monitoring. | The pack itself |
Not covered
Obligations Kharazm deliberately does not touch
These are real duties. Kharazm is not where you discharge them, and no configuration will change that.
| Citation | Obligation | Where it belongs instead |
|---|---|---|
| 200.302 | Financial management: identify awards, track expenditure, support costs in the accounting record. | Your accounting system. Kharazm holds no general ledger and will not gain one. |
| 200.305 | Payment and cash management, including drawdowns and interest. | Your accounting system and the federal payment system. |
| 200.313 | Equipment inventory, physical counts and disposition. | A fixed-asset register. |
| 200.318–327 | Procurement standards, competition, and contract provisions. | Your procurement process and files. |
| 200.430(i) | Personnel expenses supported by records reflecting actual work performed. | Your timekeeping and payroll system. |
| 200.414 | Indirect cost rate negotiation and application. | Your cognisant agency and accounting system. |
| Pre-award | Prospect research, proposal assembly, submission to the awarding agency. | A pre-award tool. Kharazm begins at the Notice of Award. |
Kharazm imports budget-versus-actual figures by CSV so they can sit beside the narrative, but it never becomes the system of record for them.
Residency and access
Your data never leaves US servers. Application hosting is pinned to the United States and the database region is enforced at start-up — a production process refuses to boot unless the database is provably in a US region. Details on the security page.
Records that outlive the award
Retention under 200.334 usually runs three years past the final expenditure report, so a closed award moves to an archive tier that keeps it readable and exportable without counting against your plan's active award limit.
Check this against one of your own awards
Take a 14-day trial and see which of these records you already have, and which you do not.